Website New York School for the Deaf

REPORTS TO: Director of PPS

The Administrative Assistant will play a crucial role in managing and overseeing the school’s Student
Data Management System (PowerSchool) and related services. This position requires a
detail-oriented individual with excellent organizational and communication skills. The assistant will
work closely with various departments, ensuring accurate data entry, reporting, and compliance with
relevant regulations.

Student Data Management:
● Manage Powerschool, including updating and inputting student information, IEP details, and enrollment data.
● Prepare reports for school administration, Board of Trustees, and NYS Department of Education.
● Collaborate with elementary and secondary administrative assistants for accurate student schedules and attendance reports.
● Respond to requests for information for both current and former students
● Utilize and maintain IEP Direct Medicaid & RS Management:
● Verify and monitor provider licensing, certification, and submissions for district billing.
● Conduct monthly exports for NYC-related services in the Easy Track System.
● Collect, verify, and complete RS-logs from all Related Services providers.
● Manage prescriptions and referrals for all Related Services. Administrative Assistant Duties:
● Act as a liaison between the OT/PT/Vision contractual agency and respective providers.
● Maintain supervisor’s calendar and assist in scheduling meetings as needed.
● Handle paperwork for the department, including interpreter requests, POs, and supply orders.
● Maintain legislator information and create reports as requested.
● Purge student files when students exit
● Check daily for attendance completion, and follow up as needed.
● Perform general administrative tasks and other duties as assigned

● Office management experience in an educational environment is preferred.
● Bachelor’s degree in a relevant field.
● Previous experience in student data management including Frontline IEP Direct and PowerSchool preferred.
● Excellent organizational, communication, and problem-solving skills.
● Knowledge of NYS Department of Education reporting requirements.
● Ability to communicate effectively through American Sign Language or willingness to learn

SALARY: $40,000 – $47,500

TO APPLY: Email cover letter and resume to or apply online at
New York School for the Deaf is an Equal Opportunity Employer

To apply for this job please visit