Website Town of Greenburgh

DISTINGUISHING FEATURES OF THE CLASS:

Under general supervision, employees of this class perform a wide variety of responsible administrative, clerical and record keeping duties callinf for confidentiality and the use of independent judgment. The incumbent has charge of all the books and records of the Zoning Board of Appeals. Work involves considerable contact with the public and Members of the Zoning Board of Appeals. Must attend evening meetings. Supervision is not an aspect of this position. Does related work as required.

MINIMUM ACCEPTABLE TRAINING AND EXPERIENCE:

Either (a) graduation from high school or a high school equivalency diploma and four (4) years of secretarial experience; or (b) completion of a post high school business or secretarial course and three (3) years of secretarial experience.

EXAMPLES OF WORK:

  • Prepares meeting agendas, sets up materials for Zoning Board of Appeals members and sends legal notices to newspapers
  • Coordinates and advises applicants of submission requirements, including process for notification and all necessary paperwork
  • Prepares resolution of approval for each application
  • Prepares all meeting materials for Zoning Board of Appeals members
  • Attends all meetings of Zoning Board of Appeals
  • Keeps complete and accurate records of all proceedings
  • Prepares minutes of the meetings
  • Answers all communication under the direction of the Chairperson and the Commissioner
  • Sends notices of regular and special meetings
  • Sends notices of written orders of the Board setting forth the determination or decision to appellant or applicant
  • Maintains files and correspondence for Zoning Board of Appeals members
  • Provides clerical support to other related boards in the municipality, such as Historic and Landmark Preservation and Planning Board